Author: SIT01

SEYCHELLES
INSTITUTE OF TECHNOLOGY

Moderation & Assessment Policy

TABLE OF CONTENTS
Introduction 3
2. Moderation of Assessment Process 4
7. Assessments and Results 5
8. Procedures for Ensuring Security of
exam/assessment Papers 6
Assessment and Results Record Keeping
and Security 6
10. Procedure for late submission of assignment 8
11. Late submission: Special Consideration 8

INTRODUCTION
The Seychelles Institute of Technology (SIT), is a professional centre with the mandate to provide quality education and training in the built environment and engineering fields. It caters to the needs of persons who require initial training and upgrading in vocational & technical areas for personal and professional development.
The training complex at Providence Industrial Estate consists of training facilities which include workshops, drawing offices, specialist rooms, computer rooms and a library.
The Institute headed by a Director consists of Studies, Administration and Student Support units. All courses offered by the Institution are managed by a coordinator with the specialist programme leaders to facilitate delivery of the courses. The Institution offers fulltime and part time courses in a range of engineering and building construction fields. Tailor-made, industry response courses are also offered to satisfy specific training needs of an organization.
This handbook provides information about the SIT Moderation and Assessment Policy

1.0 Moderation of Assessment Process
Moderation is a quality assurance process that ensures appropriate standards. Its implementation provides guarantee to students/ candidates who are being assessed, are assessed in a consistent, accurate and well-established manner.
Moderation process of student’s assessment is a process aimed at ensuring that marks and grades are as valid, reliable, and fair as possible for all the students and assessors as well.
Moderation involves checking and reviewing assessment schemes, items and assessor judgements.
It is essentially a form of feedback to assessors to help them align their marking standards with those of other assessors.
Another important function of moderation is also to provide an appeal procedure for students who are not satisfied with their results and feel that they have not been assessed fairly.
Moderation strategies may differ depending on the number of students studying the unit/programme and the number of training lecturers involved. However, the process usually involves the collaborative decision-making about assessment criteria and expectations for grading levels before marking begins. The moderation process may also involve preliminary sample marking, as well as other approaches to check for consistency.
The present moderation system of SIT is internal only.
Procedure for internal moderation of exams.........

2.0 Assessments and Results
Almost all assessments are set both knowledge- based and practical-based.
2.1 For all units within each programme a student’s final result is determined by combining 40 % of all continuous assessment marks with 60% of the end of unit examination mark
2.2 55% is established as the minimum pass mark for each unit
2.3 Ideally, the moderation should involve the following three stages of assessment. i.e
Assessment design and development
Implementation, marking and grading
Review and evaluation of assessments
Sometimes, SIT experiences the shortage of capacity to implement an effective and efficient internal moderation system that will facilitate and ensure that steps and procedures are carried out .This is so evident in sections where there is only one specialist lecturer.
Establishing unit coordinators for internal moderation remains a challenging task for SIT Secondly; the role of internal moderators should be experienced assessors who, others should have confidence in. This is also challenging, especially with the movement of the most specialised staff and the arrival of inexperienced expatriate lecturers to take their place.
SIT awaits the formation of academic committee to work on a policy of the standardization of moderation of assessment process

3.0 Procedures for Ensuring Security of exam/assessment Papers
3.1 Maintaining the security and confidentiality of the SIT assessment programs is critical for ensuring valid test scores and providing standard and equal testing opportunities for all students.
3.2 The SIT management must ensure that the only nominated individuals are permitted to have access to secure materials and confidential student information.
4.0 Assessment and Results Record Keeping and Security
4.1 Preparation of examination papers and other assessment tasks.
Assessors and members of the teaching team of a unit must ensure the security of examination questions, marking guides and of all other assessment questions and instructions until the Programmes Leader authorizes their release. In particular, they must:
a. Keep the documents, whether in hard copy or in electronic form, secure at all times against access by unauthorized persons.
b. Store electronic copies in an SIT password protected network area. If copies are held on portable storage devices, they must be held securely in a locked drawer in a locked room until the Coordinator of Studies authorizes their publication.
c. Take care to prevent casual observation of computer screens, print jobs or passwords by unauthorized persons.
d. Dispose of all unwanted printed drafts and copies using the SIT’s confidential waste service.
e. Comply with the SIT IT policy of keeping all passwords secure.
f. Take precautions when circulating drafts via networked computers, by protecting documents with passwords which are communicated to the recipient in a separate transmission.

4.2 Custody of examination scripts and other work for assessment submitted by students
All academic and administrative staff must take care to en sure that examination scripts and other student work submitted for assessment are held securely at all times to ensure that these are not accessed by unauthorized persons.
4.3 Record keeping
Programme sections must have processes in place to keep records of student attendance at class tests and examinations, and submission of student work.
All section must adopt the SIT Students’ performance record Sheet and performance analysis chart.
b) Security and storage of results
c) Programme Leaders must ensure that records of all individual assessment marks for all students enrolled in a programme are kept for at least the time that the students are on full-time training at SIT after the final result is determined,
All academic and administrative staff must ensure the security of marks to ensure that these are not accessed by unauthorized persons.
e) Suspected breaches of security must be reported to the Coordinator of Studies promptly.

4.4 Resits/Repeat Policy
Assessments are not only exams but include practical and/or work-based tasks, projects, role plays and other types of assessments as well.
You may be able to repeat a scheduled assessment once, if you are not yet competent the first time .
4.5 Missed Assessments
If you miss a scheduled assessment, you will need to produce a written letter providing a valid reason for your absence
4.6 Rescheduled Assessment’
You must have a very good reason for missing an assessment, such as a medical or other emergency.
Programme leader will decide if it is possible to organise another assessment opportunity.
5.0 Procedure for late submission of assignment
In fairness to those learners who do meet the assignment due date and time, late submissions will in most cases receive a zero mark. A late submission will only be allowed when a deferred deadline has been approved by the year tutor in consultation with the programme leader prior to due date because of medical or extenuating circumstances. This will require documented evidence, e.g. Medical Certificate, etc.
If a learner is unable to submit an assignment on the due date due to other commitments then it is recommended that the learner submit on a day earlier to the due date to avoid late submission deductions. Early submissions are always welcomed.
Late submission: Special Consideration
In general learners are responsible to manage their time and ensure that sufficient time is allocated between their training/studies and other activities. Learners need to apportion sufficient time to satisfactorily complete the many and varied requirements of units in the programme.
Nevertheless unforeseen and exceptional circumstances can sometimes arise that may prevent a learner from submitting an assignment by the due date.
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6.0 Late submission: Special Consideration
In general students are responsible to manage their time and ensure that sufficient time is allocated between their training/studies and other activities. Students need to apportion sufficient time to satisfactorily complete the many and varied requirements of courses in the program.
Nevertheless unforeseen and exceptional circumstances can sometimes arise that may prevent a student from submitting an assignment by the due date.
In cases of illness or other extenuating circumstances, a student should seek a supporting paper from the Student Support Officer and apply to Programme Leader for special consideration.

SEYCHELLES INSTITUTE OF TECHNOLOGY
Providence Industrial Estate,
Mahe, Seychelles
Tel: 4601501, Fax: 4601059

SEMESTER 2: MONDAY 07TH JULY TO FRIDAY 05TH DECEMBER 2008

Seychelles Institute of Technology

SIT Moderation and Assessment Policy #

Seychelles Institute of Technology

SIT Moderation & Assessment Policy #

Seychelles Institute of Technology

Student Handbook #